Manage and Sign Documents on your Plesk Server with cloudplan

For secure content collaboration, cloudplan provides the software to build private clouds locally or globally. As a Plesk extension, cloudplan is integrated to allow users to host and share files directly on their server. 

Now, cloudplan has created a robust workflow and e-signature solution, and you can now use your Plesk server as private storage for documents. It focuses on the broader document management life cycle, integrating tools to collaborate on documents as well as build professional workflows for approvals, agreements and signing.

All documents that are stored on your Plesk server are available for search, analysis and further archiving. The software is designed for any size and type of business. 

Let’s take a look at the features of cloudplan:

Workflows

Workflows can be created and associated with an existing document, an individual form that is filled in during a defined process, or a webform for mobile use. You can attach new documents or files or even replace documents or users while running the workflows. Define your process steps with just a few clicks in the cloudplan portal.

Cloudplan esigning Plesk

eSigning

You can invite as many users as you want to sign documents electronically. The entire process is monitored automatically. Reminders are sent and at the end all users receive a log of every single step. Signing is possible on mobile and workplace devices. PDF, Office documents and web forms can be integrated.

 

Global Search

A powerful search engine is available to you with which you can search millions of your own documents for attributes in a split second. Regardless of which storage instance the files are on, every storage location, like your Plesk server, is included without you having to configure anything. 

 

Cloudplan Global Search Plesk

Workflow Design Without Coding

You can use the intuitive workflow designer to create templates for recurring tasks as well as team-wide sharing. It includes database fields that can be used for workflow automation and as tag sources for the global search.

 

Cloudplan esigning workflow Plesk

Common Use Cases

Purchasing

Order and approval processes, conclusion of contracts (rental, leasing, service, framework contracts) with electronic signature

Service / sales

Presentations, offers, drafting and processing contracts, tenders, visit reports, on-site documentation, maintenance protocols, repair reports, work slips, acceptance protocols, license agreements

IT

Software contracts, access authorizations and access management, work orders

 

When Can I Use eSigning?

With cloudplan, eSigning can be used out-of-the-box without any further requirements. On Windows, MacOS, and Linux, you can immediately access the feature via your web browser, and cloudplan also has a mobile app for android and iOS. Additional collaboration features and storage options can be used once you’ve installed a local client. 

 

Looking for a secure file management platform? Browse the cloudplan options on Plesk here.

 

Plesk Obsidian 18.0 Mass Update and New Partner Controls

Plesk Obsidian 18.0 Mass Update and New Controls - Plesk

This year, we’ve publicly announced the automatic updates to 17.8, from Plesk 17.0 and 17.5. Then, in September, we announced the beginning of the short releases era of auto-updates. Now, we’re sharing the progress we made with auto-updates to the latest Onyx version, with additional details and timelines on auto-updates from Onyx to Obsidian. You’ll also find out how you can set up the automatic updates to run at the time you want them to.

Plesk Obsidian 18.0 General Availability (GA) happened on October 22, 2019. As of end of November 2019, we updated around 60,000 Plesk servers to Plesk Obsidian. Since then, they continue to be updated to the latest version every month. Of course, only if a system administrator has allowed automatic updates.

Thanks to the auto-updates, we increased the number of servers on supported Plesk v17.8 to over 20%. With the Plesk Obsidian release to GA we have two supported versions, and 76% of all the Plesk servers are running actual and supported versions.

How We’re Ending 2019 – Plesk Servers by Version Distribution

How We’re Ending 2019 - Plesk Servers by Version Distribution Plesk

Your Automatic Server Update To Plesk Obsidian

We plan to start mass distribution of automatic updates to your Plesk Onyx 17.8 servers starting from January 20, 2020. From the end of January until the end of February, Plesk Retail Customers (who purchased licenses directly from us) and Partners with Early Adopters tier* will be updated. From March through June, we plan to update the servers that belong to the General Release tier. Then, we’ll start updating servers on the Late Adopters tier from June.

Your Automatic Server Update To Plesk Obsidian Plesk

*To check your tier in Plesk Onyx 17.8, in the Plesk interface in the left side menu, click Tools & Settings > Update and Upgrade settings.

Controlling Automatic Updates from Partner Central and Plesk

There are two ways for a server administrator to set up days and timeframes for the installation of automatic updates in Plesk:

  • If you’re managing just one Plesk Server, please refer to our Administrator’s Guide for details on how to set the automatic updates time through the panel.ini configuration file.
  • If you want to apply auto-update settings to more than one Plesk server, you will need to do so from Partner Central:
  1. Login to Partner Central here.
  2.  Go to Product Configuration > configuration you need > click Edit link close to Server Settings.
  3. Make sure the radio button Install updates automatically is selected.
  4. Set weekdays when you want the auto-updates to run (at least 2).
  5. Enter the email address of a person or group of people who we should notify when the auto-update starts and ends.
  6. Set a timeframe for when you want the updates to be installed (3 hours at least).
  7. Click Save.
  8. Make sure to activate the configuration
Controlling Automatic Updates from Partner Central and Plesk

Please note that in both cases of setting up a timeframe through panel.ini or KAPC configuration, the time that is specified is in UTC time zone. There are some limitations that you should be aware of:

  • When specifying a timeframe, it should fit into 24 hours timeframe, i.e. the period that is being specified, should be either until midnight, or after it.
  • There is just one timeframe for any week day, i.e. on the settings in the screenshot above the auto-updates are allowed for installation Monday to Thursday from 1 am to 4 am UTC.

Frequently Asked Questions

Q: I have several Plesk servers and I perform their administration. Auto-updates are enabled on all of my servers and I see that several servers were already updated to the latest version of Plesk Obsidian, while several servers are still on older version. What is wrong?

A: There is nothing to worry about. The remaining Plesk servers should be updated to the latest available version until the end of the particular short release period.

Q: I have set up in panel.ini file the weekdays and timelines where I want my Plesk servers to be auto-updated. What will happen if my provider sets another days and timeframes in KAPC?

A: The settings on a single server have higher priority, and in this situation, the settings specified on your single Plesk server will be taken into consideration by the auto-update algorithm.

Q: I purchased my Plesk license directly from you. Can I use the configuration settings in Partner Central even if I’m not Plesk Partner?

A: You cannot use Partner Central settings in this case. We recommend that you set the days and time-frames using panel.ini.

 

Got any more questions about the upcoming mass update or new Partner controls? Drop us a line in the comment section below!